The 1st Statutes of Mahatma Gandhi University, Meghalaya

Preamble
Pursuant to Section 26 of the Mahatma Gandhi University Act, 2010, Mahatma Gandhi University (MGU) has framed its 1st Statutes to establish a comprehensive regulatory framework governing the university’s academic, administrative, and operational affairs. These statutes are designed to ensure smooth functioning, promote transparency, and uphold the highest standards of governance. They reflect the university’s commitment to its objectives as laid down in Section 6 of the Act while adhering to the guidelines of the University Grants Commission (UGC).
The 1st Statutes of Mahatma Gandhi University serve as the cornerstone of the university’s governance and operational framework. These statutes are designed to ensure transparency, accountability, and compliance with national and international standards, fostering excellence in education, research, and community engagement.

Statute 1: Constitution, Powers, and Functions of Authorities of Mahatma Gandhi University, Meghalaya

Preamble
The governance and operational efficiency of Mahatma Gandhi University (MGU), Meghalaya, are rooted in the framework established under Section 19 of the Mahatma Gandhi University Act, 2010. This statute delineates the constitution, powers, and functions of the university’s key authorities to ensure transparent, effective, and accountable administration. The statutory provisions aim to uphold academic integrity, administrative efficiency, and fiscal prudence, aligning with the overarching objectives set forth in Section 6 of the Act.
Constitution of University Authorities
The university’s governance structure comprises the following authorities, as specified in Section 19 of the Act:

1. Board of Governors:
• The Board of Governors (BoG) is the supreme governing body, entrusted with formulating policies, providing strategic direction, and overseeing the university’s overall administration.
• The composition of the BoG includes:
• The Chancellor (Chairperson).
• The Vice-Chancellor.
• Three nominees of the sponsor.
• One representative of the state government.
• Two eminent educationists nominated by the sponsor and the state government, respectively (Section 20(1)).
2. Board of Management:
• The Board of Management (BoM) functions as the principal executive body responsible for implementing the policies of the BoG and managing day-to-day operations.
• The BoM comprises:
• The Vice-Chancellor (Chairperson).
• The Registrar (Secretary).
• Three nominees of the sponsor.
• Two Deans nominated by the Vice-Chancellor.
• One representative of the state government (Section 21(1)).
3. Academic Council:
• The Academic Council is the principal academic body, tasked with ensuring academic standards and supervising educational policies.
• Its members include:
• The Vice-Chancellor (Chairperson).
• The Registrar (Secretary).
• The Finance Officer.
• Deans, Heads of Departments, and other senior faculty as prescribed under the statutes (Section 22(1)).
4. Finance Committee:
• The Finance Committee oversees financial planning and management, ensuring compliance with fiscal policies.
• Its members include:
• The Vice-Chancellor (Chairperson).
• The Registrar (Secretary).
• The Finance Officer.
• A representative nominated by the sponsor (Section 23(1)).
5. Other Authorities:
• Additional authorities may be constituted by the university under Section 36 of the Act for specific purposes, such as research, student welfare, and grievance redressal.

Powers of Authorities

1. Board of Governors:
• The BoG holds overarching powers, including:
• Approval of the university’s annual budget and financial statements (Section 20(6)(g)).
• Appointment and removal of statutory officers, including the Vice-Chancellor and Registrar (Section 20(6)(b)).
• Formulation, amendment, or repeal of statutes, rules, and regulations (Section 20(6)(e)).
• Policy decisions concerning the establishment of new programs, infrastructure, and collaborations (Section 20(6)(k)).
2. Board of Management:
• The BoM’s powers include:
• Execution of policies approved by the BoG.
• Management of endowment, general, and development funds (Section 21(3)(f)).
• Appointment of faculty, officers, and administrative staff (Section 21(3)(g)).
• Implementation of academic and research programs (Section 21(3)(b)).
3. Academic Council:
• The Academic Council is empowered to:
• Approve academic programs, curricula, and syllabi (Section 22(2)).
• Set standards for admission, assessment, and certification (Section 22(2)).
• Recommend the creation or abolition of academic positions and departments.
4. Finance Committee:
• The Finance Committee ensures prudent financial management, including:
• Preparation and recommendation of annual budgets to the BoG (Section 23(2)).
• Monitoring the utilization of funds and approving expenditures.
• Ensuring adherence to audit standards and financial regulations.
5. Other Authorities:
• Specific powers are conferred on other committees constituted under Section 36 of the Act, such as grievance resolution, research facilitation, and student welfare initiatives.

Functions of Authorities

1. Policy Formulation:
• The BoG formulates policies on governance, resource allocation, and academic expansion to achieve the objectives outlined in Section 6 of the Act.
2. Academic Governance:
• The Academic Council develops and monitors academic programs, ensuring alignment with UGC and regulatory guidelines.
3. Financial Oversight:
• The Finance Committee prepares the financial blueprint for sustainable development and ensures compliance with statutory fiscal norms.
4. Operational Management:
• The BoM ensures efficient administration by implementing the decisions of the BoG and monitoring day-to-day operations.
5. Quality Assurance:
• All authorities collectively ensure that the university maintains high standards in teaching, research, and infrastructure development.

Administrative Coordination
To ensure synergy between various authorities, regular meetings are mandated under the statutes:

• The BoG must meet at least twice a year (Section 20(7)).
• The BoM, Academic Council, and Finance Committee are required to hold periodic meetings to review and update their respective activities (Sections 21, 22, and 23).

Accountability and Reporting
Each authority is accountable for its functions and must submit periodic reports to the BoG. The annual report, prepared under Section 44, consolidates the contributions of all authorities and is submitted to the UGC and state government for review.
Conclusion
The governance framework defined by Statute 1 ensures a robust, transparent, and accountable structure for Mahatma Gandhi University, Meghalaya. By delineating the constitution, powers, and functions of its authorities, the university aligns itself with statutory mandates and UGC guidelines, creating a foundation for sustained academic and administrative excellence.
This statutory report is submitted for the consideration of the University Grants Commission and other regulatory authorities, reflecting MGU’s dedication to achieving its institutional objectives through effective governance.

Statute 2: Appointment and Powers of Officers of Mahatma Gandhi University, Meghalaya
1. General Provisions
The officers of Mahatma Gandhi University (MGU), as delineated in Chapter 3 of the Mahatma Gandhi University Act, 2010 (hereinafter referred to as "the Act"), shall include the Chancellor, Vice-Chancellor, Registrar, Finance Officer, and other officers designated under the Act or subsequent Statutes. The appointment, roles, responsibilities, and powers of these officers shall be determined in alignment with the provisions of Sections 13 to 18 of the Act, ensuring administrative and academic excellence.
2. Appointment of the Chancellor

• As per Section 13, the Sponsor shall appoint the Chancellor, subject to approval by the Visitor of the University.
• The Chancellor’s term shall be five years, extendable with the prior approval of the Visitor.
• The Chancellor shall be the ceremonial head of the University and preside over meetings of the Board of Governors and convocations, except when the Visitor is present.

3. Powers of the Chancellor

• The Chancellor holds the authority to:
• Call for information or records from the University.
• Appoint and, if necessary, remove the Vice-Chancellor (Section 13(4)).
• Exercise other powers conferred by the Act or Statutes.

4. Appointment of the Vice-Chancellor

• According to Section 14, the Vice-Chancellor shall be appointed by the Chancellor from a panel of three candidates recommended by the Board of Governors.
• The Vice-Chancellor's term shall be four years, with eligibility for reappointment for one additional term.
• The Vice-Chancellor shall serve as the principal executive and academic officer of the University.

5. Powers and Responsibilities of the Vice-Chancellor

• The Vice-Chancellor shall:
• Exercise general supervision and control over University affairs and implement decisions of its authorities.
• Take immediate action on urgent matters within the jurisdiction of other authorities and report such actions to the relevant authority at the earliest (Section 14(4)).
• Refer matters beyond the powers of any authority or decisions prejudicial to the University’s interests to the Chancellor for resolution (Section 14(5)).
• Preside over convocations in the absence of the Visitor and Chancellor (Section 14(7)).

6. Appointment of the Registrar

• The Registrar, as outlined in Section 16, shall be appointed by the Board of Governors for a term of four years.
• The Registrar serves as the custodian of records and the common seal of the University.
• All contracts and documents shall be authenticated by the Registrar on behalf of the University.

7. Powers and Functions of the Registrar

• The Registrar shall:
• Provide necessary information and documents to the University authorities.
• Sign contracts and authenticate documents.
• Perform duties prescribed by the Act, Statutes, or the Board of Governors.
• Be subject to removal or suspension by the Board of Governors after due inquiry (Section 16(6)).

8. Appointment of the Finance Officer

• The Finance Officer, per Section 17, shall also be appointed by the Board of Governors for a term of four years.
• The Finance Officer shall oversee financial matters, including budget preparation, financial planning, and audits, under the guidance of the Board of Governors.

9. Powers and Duties of the Finance Officer

• The Finance Officer shall:
• Manage University funds, accounts, and expenditures.
• Provide financial advice to the Board of Governors and other authorities.
• Be subject to removal or suspension after due inquiry (Section 17(3)).

10. Other Officers

• Section 18 of the Act provides for the appointment of additional officers as required by the University. The terms of appointment, powers, and responsibilities of such officers shall be determined by the Board of Governors and codified in the Statutes.

11. Code of Conduct and Accountability
All officers of the University shall:

• Adhere to the highest standards of integrity, transparency, and accountability.
• Ensure compliance with the Act, Statutes, and UGC guidelines.
• Contribute to the strategic vision of the University by fostering academic and administrative excellence.

12. Conclusion
The statutory framework established for the appointment and powers of officers ensures robust governance and operational efficiency. Each officer, by fulfilling their designated roles and responsibilities, contributes to the realization of the University's vision and objectives. This Statute underscores the University's commitment to fostering an environment of excellence, innovation, and inclusivity in higher education.

Statute 3: Conditions of Service for Employees of Mahatma Gandhi University, Meghalaya
1. Preamble
The conditions of service for employees of Mahatma Gandhi University (MGU), Meghalaya, as prescribed under Chapter 6 of the Mahatma Gandhi University Act, 2010, aim to establish a transparent, efficient, and equitable framework for employment. This Statute seeks to ensure the alignment of employment policies with the University's objectives, promoting academic and administrative excellence while upholding the dignity and rights of all employees.
2. Employment Framework

• As mandated by Section 32(1) of the Act, every employee of the University shall be appointed under a written contract. This contract shall clearly outline the terms and conditions of service, job responsibilities, performance expectations, and other relevant details.
• A copy of the employment contract shall be provided to the employee and a counterpart shall be maintained by the University for legal and administrative purposes.

3. Probation and Confirmation

• Employees appointed to permanent positions shall undergo a probation period as stipulated in the terms of their appointment.
• The performance of the employee during probation shall be reviewed against pre-defined criteria. Upon satisfactory performance, the employee shall be confirmed in their position in writing by the competent authority.
• The probationary period may be extended in cases where performance is deemed unsatisfactory, subject to a clear explanation and remedial guidance.

4. Duties and Responsibilities

• Employees shall perform their assigned duties with diligence, integrity, and adherence to the highest professional standards. Their responsibilities shall be aligned with the academic, administrative, or operational objectives of the University, as detailed in their employment contract.
• Additional duties may be assigned as deemed necessary by the relevant authority, provided these do not contravene the employee’s fundamental rights or exceed the scope of their original appointment.

5. Code of Conduct

• Employees shall adhere to the University's established Code of Conduct, which ensures ethical behavior, professionalism, and mutual respect in the workplace.
• Any violation of the Code of Conduct shall be subject to disciplinary action as outlined under Section 32(2) of the Act and the University's Statutes.

6. Performance Appraisal and Promotion

• The University shall institute a structured performance appraisal system to assess the contributions of its employees. Appraisals shall be conducted annually and shall form the basis for promotions, increments, and other professional advancements.
• Promotions shall be granted in accordance with the University’s policies, taking into consideration merit, seniority, and adherence to prescribed eligibility criteria.

7. Compensation and Benefits

• Salaries, allowances, and other financial benefits of employees shall be determined in accordance with Section 41(2)(e) of the Act, ensuring parity with industry standards and compliance with statutory regulations.
• Employees shall be entitled to benefits such as provident fund, gratuity, insurance schemes, and pensions, as deemed appropriate by the University under Section 34 of the Act.

8. Disciplinary Proceedings

• Disciplinary action against employees shall be governed by the procedures outlined in the Statutes, as per Section 32(2) of the Act. The principles of natural justice shall be upheld during all disciplinary proceedings.
• Employees shall have the right to appeal against any disciplinary action to the Board of Management within a specified timeframe, as provided under Section 33 of the Act.

9. Termination of Service

• The termination of employment shall be carried out in accordance with the terms of the written contract and applicable laws. Grounds for termination may include misconduct, unsatisfactory performance, redundancy, or any other reason prescribed in the Statutes.
• Employees shall be given reasonable notice, or compensation in lieu thereof, except in cases of gross misconduct.

10. Retirement Policy

• The University shall establish a uniform retirement policy, specifying the age of superannuation for its employees, consistent with prevailing regulations and best practices.
• Employees may opt for voluntary retirement as per the terms and conditions outlined in the University’s policies.

11. Grievance Redressal Mechanism

• A robust grievance redressal mechanism shall be established to address the concerns of employees in a timely and impartial manner.
• Employees shall have the right to present grievances without fear of retribution, and all grievances shall be resolved within a stipulated timeframe.

12. Professional Development

• The University shall provide opportunities for the professional development of its employees through training programs, workshops, and other initiatives aimed at enhancing their skills and knowledge.
• Employees shall be encouraged to participate in research, innovation, and other activities contributing to the University's academic excellence.

13. Equal Opportunity and Inclusivity

• MGU shall ensure a non-discriminatory work environment, providing equal opportunities for all employees regardless of caste, creed, gender, religion, or disability, in accordance with Section 8 of the Act.
• Special provisions may be made to support employees from underrepresented or economically weaker sections.

14. Amendments and Updates

• The conditions of service outlined herein shall be subject to periodic review and amendment by the Board of Governors to ensure alignment with evolving institutional goals and legal requirements.

15. Conclusion
This Statute establishes a comprehensive framework to govern the conditions of service for employees of MGU. By embedding transparency, equity, and professionalism in its employment policies, the University reaffirms its commitment to fostering a motivated and high-performing workforce dedicated to achieving the institution’s vision of academic and administrative excellence.

Statute 4: Admission of Students to Mahatma Gandhi University, Meghalaya
1. Preamble
This Statute establishes the framework for the admission of students to Mahatma Gandhi University (MGU), Meghalaya, as envisioned in Chapter 5, Section 29 of the Mahatma Gandhi University Act, 2010. The admission policy reflects the University's commitment to academic excellence, inclusivity, and transparency, ensuring adherence to regulatory norms and national educational standards.
2. Principles Governing Admission

• Admissions shall be open to all eligible candidates irrespective of class, caste, creed, religion, language, gender, or nationality, as per Section 8 of the Act.
• The University may, however, make special provisions for the admission of students belonging to the State of Meghalaya or other underrepresented groups, in compliance with its objective to promote inclusivity and local engagement.

3. Admission Authority

• The Vice-Chancellor, as the principal executive officer, shall oversee the overall implementation of the admission process.
• The Academic Council, as the principal academic authority under Section 22 of the Act, shall determine eligibility criteria, program intake, and academic requirements for each course of study.
• A dedicated Admission Committee, constituted under the powers of the Academic Council, shall manage operational aspects of admissions, including formulating guidelines, scheduling, and grievance redressal.

4. Eligibility Criteria

• The eligibility for admission to various programs offered by the University shall be prescribed by the Academic Council, in accordance with statutory norms such as those of the University Grants Commission (UGC) and other relevant regulatory bodies (e.g., PCI, BCI, INC, AICTE, NCTE).
• Equivalency of qualifications from recognized boards, councils, or universities, whether national or international, shall be determined by the Academic Council to maintain academic integrity and compliance.

5. Admission Process

• Application: Candidates seeking admission shall apply in the prescribed format, along with supporting documents and the requisite fee, as determined by the University.
• Selection: Admission shall be based on merit, which may be assessed through entrance examinations, interviews, or other objective criteria specified by the Academic Council. Reservations and special quotas, where applicable, shall be administered as per prevailing laws and University policies.
• Verification: Admission shall be provisional until the verification of credentials, payment of fees, and completion of all formalities as mandated by the Admission Committee.

6. Reservation Policy

• The University shall adhere to the reservation policies stipulated by the State of Meghalaya and the Government of India, ensuring fair representation for Scheduled Castes, Scheduled Tribes, Other Backward Classes, Economically Weaker Sections, Persons with Disabilities, and other eligible categories.
• A percentage of seats may be earmarked for international students, Non-Resident Indians (NRIs), and Persons of Indian Origin (PIOs), as determined by the Board of Governors.

7. Fees and Financial Assistance

• The fee structure for various programs shall be determined by the Board of Governors under Section 41 of the Act and reviewed periodically.
• Provisions shall be made for freeships, scholarships, and financial aid to meritorious students and those from economically weaker sections, as outlined in Section 26(g) of the Act.

8. Admission to Distance Education and Online Programs

• In accordance with Section 7(m) of the Act, the University shall admit students to its distance and online education programs through a process that ensures parity with its regular programs.
• The criteria, evaluation, and admission modalities for such programs shall comply with regulations issued by the Distance Education Bureau (DEB) of UGC or other relevant bodies.

9. Grievance Redressal Mechanism

• An Admission Grievance Redressal Cell, comprising members appointed by the Vice-Chancellor, shall address concerns and complaints related to the admission process.
• Decisions of the Grievance Cell shall be binding, subject to the right of appeal to the Academic Council within a stipulated timeframe.

10. Cancellation of Admission

• Admission shall be liable for cancellation if a candidate is found to have submitted false information, violated University rules, or failed to fulfill academic or financial requirements.
• Such cancellations shall follow due process, ensuring the candidate is afforded an opportunity to explain their position.

11. Withdrawal of Admission

• Students wishing to withdraw their admission shall submit a formal request. Refunds, if applicable, shall be processed in accordance with the University’s refund policy and guidelines issued by regulatory authorities.

12. International Admissions

• International students shall be admitted based on equivalency of their qualifications, proficiency in the English language, and other criteria as prescribed by the Academic Council.
• The University shall maintain separate guidelines for admission, visa assistance, and support services for international students to ensure a seamless transition.

13. Periodic Review and Amendments

• The admission policies and processes shall be reviewed periodically by the Academic Council to ensure their alignment with national and international standards, as well as evolving academic requirements.
• Amendments to the Statute shall be made with the approval of the Board of Governors and, where necessary, the State Government.

14. Compliance and Accreditation

• The admission process shall adhere to the norms established by UGC and other regulatory bodies, ensuring compliance with the University’s accreditation standards, as mandated under Section 51 of the Act.
• The University shall ensure transparency, equity, and accountability throughout the admission cycle, maintaining records of all admissions for audit and regulatory purposes.

15. Conclusion
This Statute embodies the principles of fairness, inclusivity, and academic rigor in the admission process, reflecting Mahatma Gandhi University’s commitment to fostering a diverse and dynamic student community. By implementing transparent policies and adhering to statutory requirements, the University aims to provide equitable access to quality education, contributing to the broader goals of national and global academic excellence.

Statute 5: Financial Management of Mahatma Gandhi University, Meghalaya
1. Preamble
The financial management framework of Mahatma Gandhi University (MGU), Meghalaya, is established under Chapter 6 of the Mahatma Gandhi University Act, 2010, specifically Sections 40 to 45. This Statute outlines the principles, policies, and processes that govern the prudent management of the University's finances. The framework ensures transparency, accountability, and sustainability, aligning financial operations with institutional goals and regulatory requirements.
2. Financial Objectives

• To maintain the fiscal health of the University through sound financial planning, budgeting, and resource allocation.
• To ensure compliance with the provisions of the Act, statutory requirements, and best practices in financial governance.
• To create and sustain financial resources for academic and infrastructural development, while maintaining affordability for students.

3. Financial Authorities

• The Board of Governors shall serve as the principal financial authority, approving budgets, financial statements, and key financial policies under Section 20 of the Act.
• The Finance Committee, constituted under Section 23, shall advise on financial matters, oversee expenditures, and ensure alignment with the University's objectives.
• The Finance Officer, appointed as per Section 17, shall act as the custodian of financial records and oversee the day-to-day financial operations of the University.

4. Endowment Fund

• As stipulated in Section 40, the University shall establish an Endowment Fund of at least ₹2 crore, deposited in one installment.
• The Endowment Fund shall be invested prudently, with up to 75% of the income utilized for development purposes and the remaining 25% reinvested to sustain the Fund's growth.
• The Endowment Fund shall not be diverted for purposes other than those specified in the Act, ensuring its sanctity and long-term utility.

5. General Fund

• Under Section 41, the University shall maintain a General Fund to which the following shall be credited:
• Tuition fees, examination fees, and other charges collected from students.
• Contributions from the sponsor or donors not prohibited by law.
• Any other income accrued from consultancy, intellectual property rights, or academic collaborations.
• The General Fund shall be used for:
• Salaries and benefits of employees.
• Maintenance of infrastructure and repayment of debts.
• Scholarships, fellowships, and other student-related expenditures.
• Expenditures from the General Fund shall require prior approval from the Finance Committee and be subject to audit.

6. Development Fund

• As per Section 42, the University shall establish a Development Fund for capital projects and infrastructural development. This fund shall receive:
• Development fees collected from students.
• Contributions or donations earmarked for infrastructure development.
• Income from the Endowment Fund.
• Expenditures from the Development Fund shall prioritize sustainable growth, including technology upgrades, research facilities, and campus expansion.

7. Annual Budget

• The annual budget, prepared under the supervision of the Finance Committee, shall outline projected income and expenditure for the forthcoming financial year.
• The Board of Governors shall approve the budget, ensuring alignment with strategic priorities and fiscal prudence.
• Expenditure shall be capped within the approved limits, with any deviations requiring the explicit consent of the Board of Governors.

8. Financial Reporting and Audit

• As mandated by Section 45, the University shall prepare an annual financial statement and balance sheet, audited by a Chartered Accountant appointed by the Board of Governors.
• The audit report, along with observations and recommendations, shall be submitted to the State Government and the Visitor by December 31 each year.
• The financial statement shall disclose all sources of income, expenditures, and any contingent liabilities, ensuring full transparency.

9. Resource Mobilization

• The University shall explore diverse avenues for resource generation, including:
• Research grants from governmental and non-governmental agencies.
• Consultancy services and industry partnerships.
• Licensing and commercialization of intellectual property.
• Alumni contributions and endowments.
• Such resources shall be integrated into the General or Development Fund, as appropriate, and utilized in accordance with the Act.

10. Financial Prudence and Restrictions

• Section 5 of the Act mandates that the University shall be self-financing and shall not seek grants-in-aid or financial assistance from the State Government.
• The University shall adopt cost-efficient practices to minimize unnecessary expenditures while ensuring the delivery of high-quality education and services.

11. Procurement and Asset Management

• All procurement shall follow established guidelines to ensure fairness, cost-effectiveness, and compliance with statutory norms.
• Assets, both movable and immovable, shall be maintained and utilized strictly for educational and institutional purposes, as per Section 4(8) of the Act.

12. Scholarships and Financial Aid

• The University shall allocate funds for scholarships, freeships, and financial aid programs under Section 26(g), ensuring equitable access to education for meritorious and economically disadvantaged students.
• The criteria and disbursement process for such aid shall be transparent and overseen by the Finance Committee.

13. Compliance and Accreditation

• The financial management practices of the University shall adhere to the standards prescribed by regulatory bodies, including the UGC, as per Section 51.
• The University shall seek accreditation from national and international agencies, reflecting its commitment to fiscal transparency and accountability.

14. Amendments and Updates

• The financial policies outlined herein shall be reviewed periodically to ensure relevance and compliance with evolving legal and institutional requirements.
• Amendments to this Statute shall be made with the approval of the Board of Governors and submitted to the State Government for concurrence, as per Section 27 of the Act.

15. Conclusion
This Statute establishes a robust framework for the financial management of Mahatma Gandhi University, ensuring fiscal discipline, transparency, and alignment with institutional goals. By adhering to the highest standards of financial governance, the University seeks to foster sustainable growth, academic excellence, and equitable access to quality education, thereby fulfilling its vision as a premier institution of higher learning.

Statute 6: Examination and Certification of Mahatma Gandhi University, Meghalaya
1. Preamble
This Statute establishes a comprehensive framework for the examination and certification processes at Mahatma Gandhi University (MGU), Meghalaya, in accordance with Section 7(m) of the Mahatma Gandhi University Act, 2010. The Statute is designed to ensure transparency, integrity, and academic rigor while aligning with regulatory standards and the University's overarching mission to provide quality education.
2. Objectives

• To standardize the examination process to maintain academic excellence and credibility.
• To ensure timely and accurate evaluation of student performance through robust mechanisms.
• To confer degrees, diplomas, and certificates in compliance with national and international standards.

3. Examination Authority

• The Academic Council, under Section 22 of the Act, shall be the principal authority responsible for coordinating and supervising all examination policies.
• The Controller of Examinations, appointed by the Board of Governors, shall oversee the operational aspects of examinations, including scheduling, invigilation, evaluation, and result publication.
• Examination Committees, constituted under the Academic Council's guidance, shall assist in implementing examination policies and addressing grievances.

4. Types of Examinations

• Regular Examinations: Conducted for students enrolled in campus-based programs.
• Distance Education Examinations: Held for students enrolled in distance learning programs, as per Section 7(m).
• Online Examinations: Facilitated for specific programs and students as approved by the Academic Council, ensuring parity with traditional modes.
• Supplementary Examinations: Organized for students who fail to qualify in specific subjects, providing them an opportunity for re-evaluation.

5. Examination Modalities

• The University shall conduct examinations through offline, online, or hybrid modes, in accordance with Section 4(5) of the Act.
• The Academic Council shall prescribe the syllabus, examination patterns, and grading systems for each program, ensuring consistency and alignment with academic standards.
• Examinations shall be conducted bi-annually or annually, depending on the program structure.

6. Academic Integrity and Confidentiality

• All examinations shall be conducted in a manner that upholds the highest standards of academic integrity.
• The confidentiality of examination papers and student identities during evaluation shall be maintained through secure protocols.
• Any instance of malpractice or violation shall be dealt with strictly under disciplinary procedures outlined in the University's rules.

7. Evaluation and Grading

• Evaluation of answer scripts shall be conducted by qualified examiners appointed by the Academic Council.
• Grading systems shall follow the guidelines prescribed by the University Grants Commission (UGC) or other relevant regulatory bodies.
• Moderation Committees shall review evaluation processes to ensure uniformity and fairness.

8. Declaration of Results

• Examination results shall be declared within a stipulated timeframe, as determined by the Academic Council.
• Results shall be made accessible through official notifications and online portals, ensuring transparency and convenience for students.
• Students shall have the right to seek re-evaluation or recounting of their answer scripts, subject to a formal application and fee payment.

9. Conferment of Degrees, Diplomas, and Certificates

• Degrees, diplomas, and certificates shall be awarded to students who fulfill the academic requirements of their respective programs, as outlined in Section 7(b).
• The format and content of certificates shall comply with UGC standards and include unique identifiers to prevent forgery.
• The University shall confer honorary degrees as per the procedures prescribed in Section 26(f).

10. Credit Transfer and Recognition

• MGU shall recognize examinations or periods of study undertaken at other universities or institutions, provided they meet equivalency standards established by the Academic Council, as per Section 7(s).
• Credit transfer policies shall facilitate mobility for students while maintaining the integrity of academic credentials.

11. Examination Fees

• Examination fees for various programs shall be determined by the Board of Governors under Section 41(1).
• Provisions shall be made for fee concessions or waivers for economically disadvantaged students, as part of the University's commitment to inclusivity.

12. Examination Grievance Redressal

• The University shall establish an Examination Grievance Redressal Cell to address complaints related to examination conduct, evaluation, or result publication.
• Appeals shall be resolved in a timely manner, with the final decision resting with the Academic Council.

13. Digital Transformation in Examination Systems

• MGU shall adopt technology-driven solutions to enhance efficiency and security in its examination processes.
• Digital evaluation, automated result processing, and secure examination platforms shall be integrated to modernize the system.

14. Compliance with Standards

• The University shall adhere to the regulations and guidelines prescribed by UGC and other statutory bodies to ensure the credibility of its examination and certification processes, as mandated under Section 51 of the Act.
• Periodic audits and reviews shall be conducted to ensure compliance and continual improvement.

15. Amendments and Updates

• The examination policies and practices outlined herein shall be reviewed periodically by the Academic Council to incorporate advancements in education and technology.
• Amendments to this Statute shall be subject to the approval of the Board of Governors and subsequent notification to the State Government.

16. Conclusion
This Statute provides a robust framework for the examination and certification processes of Mahatma Gandhi University, Meghalaya. It reflects the University's unwavering commitment to academic excellence, transparency, and compliance with regulatory standards. By fostering integrity, equity, and innovation in its examination practices, MGU aims to uphold the trust of students, faculty, and stakeholders, solidifying its reputation as a premier institution of higher learning.

Statute 7: Miscellaneous Provisions of Mahatma Gandhi University, Meghalaya
1. Preamble
This Statute outlines the miscellaneous provisions applicable to Mahatma Gandhi University (MGU), Meghalaya, as stipulated under Chapter 6 and related sections of the Mahatma Gandhi University Act, 2010. These provisions ensure the seamless functioning of the University, safeguard its interests, and address procedural contingencies that may arise in the course of its operations.
2. Protection of Actions Taken in Good Faith

• As per Section 38 of the Act, no suit or legal proceeding shall lie against any officer, employee, or authority of the University for actions performed in good faith under the Act or the Statutes.
• This provision aims to protect individuals executing their duties diligently and in accordance with established norms, ensuring operational efficiency and fostering confidence in administrative processes.

3. Dispute Resolution

• Section 35 of the Act designates the Chancellor as the final authority to resolve disputes concerning the constitution or membership of University authorities or bodies.
• This ensures a centralized mechanism for resolving internal conflicts, thereby maintaining institutional harmony and governance integrity.

4. Constitution of Committees

• Section 36 empowers the University’s authorities, such as the Academic Council and Board of Governors, to constitute committees for specific purposes.
• Committees may include members with expertise in relevant domains and shall function within the terms of reference provided by the appointing authority.
• This provision ensures flexibility and specialization in addressing diverse academic and administrative needs.

5. Filling of Casual Vacancies

• As stipulated in Section 37, any casual vacancy in University bodies, excluding ex-officio positions, shall be filled through the same process as the original appointment.
• The individual appointed shall serve for the remainder of the term of the vacated position, ensuring continuity and minimal disruption to governance.

6. Transitional Provisions

• Section 39 provides for transitional arrangements during the University’s establishment phase, including the appointment of the first Vice-Chancellor, Registrar, and Finance Officer by the Chancellor.
• The first Board of Governors, Board of Management, Finance Committee, and Academic Council shall be constituted by the Chancellor for an initial term of three years.
• These provisions ensure the smooth operationalization of the University during its formative period.

7. Dissolution of the University

• Section 47 outlines the procedures for the University’s dissolution.
• If the Sponsor proposes dissolution, a three-month prior notice must be given to the State Government.
• In cases of mismanagement, financial hardship, or failure to meet objectives, the State Government may intervene to wind up the University, ensuring due process and consultation with regulatory bodies such as UGC and AICTE.
• This provision safeguards the interests of stakeholders, especially students, by ensuring continuity of education until the last batch completes its studies.

8. Maintenance of Records and Proof

• Section 46 establishes the evidentiary value of documents and records certified by the Registrar.
• Copies of receipts, notices, proceedings, or resolutions authenticated by the Registrar shall serve as prima facie evidence in legal or administrative matters.
• This ensures the authenticity and reliability of University records in judicial and administrative proceedings.

9. Compliance with UGC Standards

• Section 51 mandates that the University adhere to the UGC (Establishment and Maintenance of Standards in Private Universities) Regulations, 2003, and any subsequent amendments.
• This provision ensures compliance with national standards for academic and administrative excellence, fostering credibility and institutional recognition.

10. Laying of Statutes and Rules before the Legislature

• As per Section 49, every Statute or Rule framed under the Act shall be laid before the Meghalaya Legislative Assembly for review.
• This ensures legislative oversight and alignment with state policies, reinforcing the University's accountability to public authorities.

11. Provident Fund, Pension, and Insurance

• Section 34 empowers the University to establish provident fund, pension schemes, and insurance provisions for its employees.
• These benefits demonstrate the University’s commitment to the welfare of its staff, enhancing their financial security and morale.

12. Removal of Difficulties

• Section 50 provides the State Government with the authority to address any difficulties in implementing the provisions of the Act.
• By issuing notifications or orders, the State Government may resolve ambiguities or operational challenges, ensuring smooth governance.
• However, such powers are limited to a period of three years from the commencement of the Act, ensuring that permanent solutions are institutionalized.

13. Collaboration and Accreditation

• Section 9 requires the University to seek national and international accreditations to maintain and enhance academic standards.
• The University may also enter collaborations with reputed institutions in India and abroad to foster academic and research excellence.

14. Legal Safeguards

• Section 4(6) establishes the University as a body corporate, empowering it to sue and be sued in its name.
• This legal personality ensures that the University can effectively manage contracts, resolve disputes, and protect its interests in judicial forums.

15. Continuous Improvement

• The University shall periodically review its policies, procedures, and governance frameworks to ensure alignment with evolving academic, administrative, and legal standards.
• Stakeholder feedback, accreditation recommendations, and regulatory updates shall inform such reviews, ensuring the University remains dynamic and future-ready.

16. Conclusion
This Statute encapsulates the miscellaneous provisions necessary for the comprehensive governance of Mahatma Gandhi University, Meghalaya. By addressing diverse aspects such as dispute resolution, records maintenance, employee welfare, and compliance with regulatory standards, these provisions ensure the University's operational resilience and institutional credibility. The Statute underscores the University’s commitment to excellence, transparency, and accountability, resonating with the interests of all stakeholders.

This statutory report is submitted for the approval of the Hon’ble Governor of Meghalaya, and the state government, reflecting Mahatma Gandhi University’s commitment to effective governance and academic excellence.

Ordinances - I

1st Ordinance: Pertaining to Academics of Mahatma Gandhi University, Meghalaya
1. Preamble
This Ordinance establishes the academic framework for Mahatma Gandhi University (MGU), Meghalaya, pursuant to the Mahatma Gandhi University Act, 2010. It aims to govern academic policies, curricula, and regulations to ensure excellence, equity, and compliance with national standards. These provisions shall serve as the foundation for creating a dynamic, learner-centric academic environment while aligning with the University's objectives under Sections 6 and 7 of the Act.

2. Academic Programs

• MGU shall offer undergraduate, postgraduate, doctoral, and diploma programs across diverse disciplines, as specified in Section 6(a) of the Act.
• The Academic Council, under Section 22, shall prescribe the curricula, program structures, and syllabi for all courses, ensuring alignment with the University Grants Commission (UGC) and other regulatory bodies.
• Academic programs shall be designed to integrate theoretical knowledge, practical skills, and research orientation to foster intellectual and professional growth.

3. Duration and Structure of Programs

• The duration of academic programs shall be as prescribed by the Academic Council in conformity with the guidelines of statutory bodies like UGC, AICTE, and NCTE.
• Programs shall adopt a semester or annual system, depending on the nature of the course.
• Modular and flexible program structures, including credit-based systems, shall be implemented to facilitate interdisciplinary learning and credit transfers.

4. Admission and Eligibility

• Admission criteria for various programs shall be governed by the provisions of Section 29 of the Act and detailed in the University’s admission policies.
• Eligibility for admission shall be determined based on academic qualifications, entrance examinations, or other merit-based criteria approved by the Academic Council.
• Reserved categories and quotas for students from economically and socially disadvantaged backgrounds shall be implemented in accordance with national and state policies.

5. Curriculum Design and Approval

• The design and revision of curricula shall be an ongoing process, overseen by the Academic Council in consultation with subject experts and industry professionals.
• Courses shall incorporate modern pedagogy, including project-based learning, case studies, internships, and experiential learning modules.
• The curriculum shall integrate interdisciplinary components, emerging technologies, and sustainability practices to address evolving societal and industrial needs.

6. Academic Calendar

• The Academic Council shall approve an academic calendar at the beginning of each academic year, detailing schedules for teaching, examinations, holidays, and other academic activities.
• The calendar shall ensure adequate time for teaching, assessment, and co-curricular activities, facilitating balanced academic engagement for students and faculty.

7. Pedagogical Innovations

• MGU shall adopt technology-enabled teaching methods, including Learning Management Systems (LMS), virtual classrooms, and multimedia resources, as envisioned in Section 7(c).
• Faculty members shall be encouraged to adopt innovative pedagogies such as flipped classrooms, problem-solving sessions, and peer learning to enhance student engagement and understanding.
• Regular faculty development programs shall be conducted to familiarize educators with emerging teaching methodologies and tools.

8. Assessment and Evaluation

• Student performance shall be evaluated through a combination of internal assessments, mid-term examinations, practical tests, and end-term examinations, as per Section 7(b).
• Continuous and comprehensive evaluation (CCE) shall be emphasized to provide a holistic understanding of a student’s progress.
• Grading systems shall align with the Choice Based Credit System (CBCS) and other frameworks recommended by regulatory bodies.

9. Research and Development

• Research shall be an integral part of academic programs, with emphasis on original contributions to knowledge and innovation, as stated in Section 6(h).
• Doctoral programs shall adhere to UGC’s Minimum Standards and Procedures for Award of Ph.D. Degrees, with periodic reviews by the Academic Council.
• Research funding, grants, and collaborations shall be promoted to enhance the University’s research output and visibility.

10. Academic Ethics and Integrity

• All academic activities shall adhere to the principles of academic integrity, with strict policies against plagiarism, malpractices, and unethical behavior.
• The University shall implement plagiarism detection tools and establish committees to address violations.
• Students and faculty shall be sensitized to academic ethics through workshops and awareness programs.

11. Internationalization of Academics

• MGU shall encourage international collaborations for student exchange, joint degree programs, and research partnerships, as per Section 6(e).
• Programs shall include global perspectives to prepare students for international careers and cross-cultural engagements.
• International students shall be provided with support services to facilitate their academic and cultural integration into the University.

12. Co-Curricular and Extension Activities

• Co-curricular activities, including seminars, workshops, sports, and cultural programs, shall be integral to the academic environment, fostering holistic development.
• The University shall engage in community outreach and extension activities to promote social responsibility and experiential learning among students.

13. Student Feedback and Quality Assurance

• A robust feedback mechanism shall be established to assess the effectiveness of teaching, curriculum, and learning outcomes.
• Feedback from students, alumni, and industry partners shall inform curriculum design and faculty development initiatives.
• The Internal Quality Assurance Cell (IQAC) shall oversee academic quality and ensure compliance with national accreditation standards, as per Section 9.

14. Amendments and Review

• This Ordinance shall be subject to periodic review by the Academic Council to address emerging academic trends and stakeholder needs.
• Amendments shall be approved by the Board of Governors and subsequently notified to the State Government under Section 27 of the Act.

15. Compliance and Accreditation

• All academic programs and activities shall comply with UGC regulations and other statutory guidelines, ensuring the highest standards of education and credibility.
• The University shall seek accreditation from national and international agencies to benchmark its academic performance and gain global recognition.

16. Conclusion
This Ordinance provides a robust academic framework for Mahatma Gandhi University, Meghalaya, ensuring excellence in teaching, research, and learning. By fostering innovation, inclusivity, and integrity, the Ordinance reflects the University’s commitment to shaping competent and socially responsible individuals, resonating with its vision of academic leadership.

Ordinances - II

2nd Ordinance: Pertaining to the Examinations at Mahatma Gandhi University, Meghalaya
1. Preamble
This Ordinance establishes the framework for conducting examinations at Mahatma Gandhi University (MGU), Meghalaya, in accordance with the provisions of Sections 7(m) and 29 of the Mahatma Gandhi University Act, 2010. The Ordinance seeks to ensure fairness, transparency, and rigor in the assessment of student performance, while maintaining compliance with national and institutional academic standards.

2. Examination Authority

• The Academic Council, as the principal academic authority under Section 22 of the Act, shall be responsible for formulating policies related to examinations, including syllabi, evaluation methods, and result declarations.
• The Board of Examination (BoE) shall be responsible for implementing the formulated policies by Academic Council related to examinations, Planning and execution of the examinations, and declaration of result within stipulated time.
• The Controller of Examinations, appointed by the University, shall oversee the operational aspects of examinations, including scheduling, question paper preparation, invigilation, and result publication.
• Examination Committees may be constituted by the Academic Council to monitor and ensure the smooth conduct of examinations.

3. Types of Examinations

• Semester Examinations: Conducted at the end of each semester for all programs operating under a semester system.
• Annual Examinations: Held for programs following an annual academic schedule.
• Practical Examinations: Conducted for courses requiring laboratory, studio, or fieldwork, as per the syllabus approved by the Academic Council.
• Supplementary Examinations: Organized for students who fail to clear specific subjects, offering them an opportunity to improve their grades.
• Online and Distance Examinations: Administered for distance and online learning programs as specified under Section 7(m) of the Act.

4. Examination Calendar

• The University shall publish an annual examination calendar at the beginning of each academic session, detailing examination dates, application deadlines, and result declaration timelines.
• The Academic Council shall ensure the calendar aligns with the academic schedule to minimize disruptions and provide students sufficient preparation time.

5. Registration for Examinations

• Students must register for examinations through the prescribed process, including submission of the examination form, required documents, and payment of fees, as determined by the Academic Council.
• Late registrations may be accepted with a penalty fee, subject to approval by the Controller of Examinations.

6. Syllabus and Question Paper Design

• The syllabus for each course, approved by the Academic Council, shall form the basis for examination question papers.
• Question papers shall be prepared under strict confidentiality, ensuring coverage of the entire syllabus and adherence to the prescribed evaluation pattern.
• Multiple sets of question papers may be prepared to address contingencies.

7. Conduct of Examinations

• Examinations shall be conducted in a fair and secure manner, with strict adherence to academic integrity and anti-malpractice measures.
• Invigilators shall be appointed by the Controller of Examinations, and examination halls shall be monitored through physical or technological means, as deemed appropriate.
• Any incident of malpractice or misconduct shall be reported immediately to the Examination Committee for investigation and resolution.

8. Evaluation and Result Declaration

• Answer scripts shall be evaluated by examiners appointed by the Academic Council, ensuring objectivity and uniformity in assessment.
• Moderation Committees shall review evaluated scripts to ensure consistency and fairness.
• Examination results shall be published within the timeframe specified in the academic calendar, and students shall be notified through official channels.

9. Grading and Marking System

• The University shall adopt a grading system based on the Choice-Based Credit System (CBCS) or as recommended by the University Grants Commission (UGC).
• Grade points, percentages, or letter grades shall be awarded based on the student’s performance, ensuring transparency in the evaluation process.

10. Re-evaluation and Recounting

• Students dissatisfied with their results may apply for re-evaluation or recounting of their answer scripts by paying a prescribed fee.
• The re-evaluation process shall be carried out by an independent examiner, and the revised result, if any, shall be final.

11. Supplementary Examinations

• Supplementary examinations shall be conducted for students who fail to qualify in one or more subjects, allowing them to improve their academic standing.
• The schedule and eligibility criteria for supplementary examinations shall be published separately by the Controller of Examinations.

12. Degree, Diploma, and Certification

• Students who successfully complete their programs shall be awarded degrees, diplomas, or certificates, as per Section 7(b) of the Act.
• The format and content of these certifications shall comply with UGC standards and include secure identifiers to prevent forgery.

13. Maintenance of Examination Records

• All examination records, including question papers, answer scripts, and result sheets, shall be maintained by the Controller of Examinations for a minimum period, as specified by the Academic Council.
• Digital record-keeping systems may be implemented to enhance efficiency and accessibility.

14. Examination Fees

• Examination fees shall be determined by the Board of Governors under Section 41(1) of the Act and reviewed periodically to ensure affordability.
• Fee waivers or concessions shall be provided to economically disadvantaged students in accordance with University policies.

15. Disciplinary Measures for Malpractice

• Any instance of malpractice, including cheating, impersonation, or tampering with examination materials, shall be subject to strict disciplinary action, including disqualification from the examination or expulsion from the University.
• The Examination Committee shall investigate such cases and recommend appropriate penalties to the Academic Council.

16. Amendments and Review

• This Ordinance shall be subject to periodic review by the Academic Council to incorporate advancements in examination practices and regulatory changes.
• Amendments shall be approved by the Board of Governors and notified to the State Government under Section 27 of the Act.

17. Compliance with Regulatory Standards

• All examination processes shall adhere to the guidelines and standards prescribed by UGC and other statutory bodies, ensuring credibility and academic rigor.
• The University shall implement measures to obtain accreditation and recognition from national and international agencies.

18. Conclusion
This Ordinance provides a comprehensive framework for conducting examinations at Mahatma Gandhi University, Meghalaya, emphasizing fairness, transparency, and academic excellence. By adopting innovative practices and adhering to regulatory standards, the University seeks to uphold the integrity of its examination system, instilling confidence in its stakeholders and fostering a culture of academic achievement.